We will continue to update this website with more details as the event gets closer, so please bookmark this page.
Last update: 8/20/24 5:00PM
***PLEASE BE AWARE OF THE CONSTRUCTION AT LAMAR DIXON
S. St. Landry Rd. is closed at Hwy. 30. You will need to detour down Cabela’s Parkway to W. Outfitter’s Drive then to S. St. Landry Rd. Please note if you are getting off Eastbound I-10, this means you do not get into the far right lane when exiting. Stay in the middle exit lane to the red light, then you can turn right into the turning lane to the Cabela’s area.
IMPORTANT LINKS
- Expo Event Page with most up to date overall event details: Business Expo & Summit page on our website
- Interactive Booth Map: https://2024accbusinessexpo.expofp.com/
IMPORTANT DATES/TIMES:
| Wednesday, August 21, 12:00PM – 6:00PM | Expo Booth Move-In
Two door prizes per exhibitor due to the REV Center |
| Thursday, August 22, 8:00AM – 11:00AM | Expo Booth Move-In |
| Thursday, August 22, 11:00AM | Expo opens for luncheon attendees |
| Thursday, August 22, 12:00PM | Luncheon Program Starts |
| Thursday, August 22, 1:30PM | Luncheon Program Concludes and Expo Continues |
| Thursday, August 22, 3:30PM | Happy Hour Begins |
| Thursday, August 22, 5:00PM | Event Ends
All items will need to be moved out from the REV Center on 8/22. |
INTERACTIVE BOOTH MAP THROUGH EXPOFP
We are excited to launch a new digital booth map for this event. This gives an opportunity for each of our exhibitors to customize their listing in the online map for all of our attendees to see in a visual format.
To view the current map, visit this link: https://2024accbusinessexpo.expofp.com/
- Booth location selection was a privilege for our top sponsors and early booth registrations. Selection was extended until Friday, August 2. After this date, booth locations will be assigned.
- We will be working on the remaining booth assignments over the next week, and plan to have locations set by Friday, August 16.
- Everyone who does not currently have a booth location will receive an email with a unique link to your Company Profile on the interactive map. Through this, you can include as much or as little information as you’d like on your booth profile (website, company overview, social media links, etc.). Visit the Chamber’s Booth (7) or Church Funeral Services Booth (8) to see examples of what you can do with your booth.
- Logos on the booth map are displayed for sponsors only.
SETUP TIMES
Feel free to come during any of these times to setup your booth:
- Wednesday between 12:00PM and 6:00PM
- Thursday between 8:00AM and 11:00AM
- All booths should be setup by Thursday at 11:00AM when we will expect our attendees to start arriving.
- You will not need to check-in at a specific point. You can enter through the lobby or the roll up door.
- We will have Chamber staff and volunteers working throughout the space during setup times, so feel free to reach out if you have any questions.
- Please refer to the map for your booth location. You will have an envelope on your table with your passport stamps and other items for you.
EXHIBITOR ATTENDEE CHECK IN
Exhibitor attendees may check in for the expo and pick up his/her name tag starting at 8 am on Thursday morning. Each person will need to pick up his/her own name tag. Individual check in will not be open on Wednesday.
PRIZE DONATIONS
- After great reviews, we are continuing our prize passport/punch wall again this year. We know this is a great incentive for attendees to visit your booth!
- All of our exhibitors are required to provide 2 prizes valued over $25 each for our prize wall.
- These prizes should be delivered to the REV Center Wednesday, August 21 between noon and 6:00PM to a Chamber staff member or volunteer so that we can prepare the prize wall. If you cannot deliver your prizes during this window, please bring them to the Chamber Office during regular hours prior to August 21.
- If it’s not a branded item, feel free to tape your business card or company info to the prize.
LUNCHEON SEATING
- Our sponsors and Ascension Public School representatives will have reserved tables for the luncheon. The remaining seating will be open.
- On event day, all exhibitors and luncheon attendees will receive a bright gold seat reservation paper at check-in.
- As an exhibitor, you will have early access to the luncheon space to reserve seats on Thursday (8:00-11:00).
EXPO BOOTH INCLUDES:
- 10×10 draped booth, 6ft skirted table, 2 chairs, ID Sign
- Luncheon/Keynote Registrations for 2 Representatives
- 2 Happy Hour Drink Tickets
- Company recognition on registration page
- Company recognition in event program
ESTIMATED ATTENDANCE
- In 2022, we had around 400 attendees at the event and last year we had 600 registered.
- As of 8/20/24, we have 629 registered for the event.
GUEST PASSES
We are requesting that our exhibitors invite at least two guests (clients, partners, etc. outside of the Ascension Chamber) to attend this event.
- All you have to do is share the complimentary guest pass via email (or feel free to print a physical copy) and encourage your prospective guest(s) to use the QR code in the graphic or this link to register by Monday, August 19. https://forms.gle/EDeAipuZdeqKk9FV7
- Please note that this guest pass includes complimentary admission on Thursday, August 22 from 1:30-5:00. If your prospective guest would like to attend the luncheon, he/she will need to register and pay using the expo event page on ascensionchamber.com.
Click here to download the image
SHARE ON SOCIAL MEDIA!
Feel free to use this graphic as you’d like to share your participation in our expo this year! You can post to your social media, send via email to those you’d like to invite, etc. The more each of us shares the larger our network and community builds.
Click here to download the image
COMPANY REPRESENTATIVES/ATTENDEES
SUBMITTING NAMES
- Expo Booth registrations include TWO REPRESENTATIVES (1 Luncheon Ticket and 1 Happy Hour Drink Ticket per rep).
- The following sponsors (Break Station, Gold, Guest Services, Keynote, Lanyard, Passport, and Media Partners) have FOUR REPRESENTATIVES included. (1 Luncheon Ticket and 1 Happy Hour Drink Ticket per rep)
- If you did not include those names in your registration, please email your those names to marketing@ascensionchamber.com by Friday, August 16.
- We welcome you to bring additional guests outside of these 2 representatives!
REGISTERING ADDITIONAL COMPANY REPRESENTATIVES
- You may see the image pictured to the right when to go to add additional attendees.
- The green bar is your existing registration.
- To add someone in addition to that, you will need to click “New Registration” and then hit continue. Your previous registration(s) that matches the number on the green bar will remain in tact.
HAPPY HOUR
- Our Happy Hour will be from 3:30 – 5:00.
- You are not required to close your booth down at this point, but we did want to share that the majority of our exhibitors in the past have wanted to join the Happy Hour and not be tied to their booth. This is completely your choice.
- The Happy Hour will be setup in the luncheon space.
OTHER DETAILS
- Plan your booth space to showcase your business and engage attendees! Each booth will be a 10×10 drape setup with a 6ft skirted table. Colors will be black and white. Visit this FB Photo Album for pictures from last year.
| Friday, August 2 | Booth Location Selection Deadline (All others will be assigned after this date) |
| Friday, August 9 | Expo Booth Registration, Cancellation & Payment Deadline
Happy Hour Vendor Registration Deadline Logo Submission Deadline (Send to marketing@ascensionchamber.com) |
| Monday, August 19 | Deadline for Guest Pass registrations (see below for more details) |
| Friday, August 16 | Deadline for all luncheon registrations, cancellations and payment
Deadline for exhibitors to submit attendee names (Send to marketing@ascensionchamber.com) |